How to create a professional email template in Outlook

As a professional, you know the importance of having a well-designed and consistent email template to use for your business communications. In this blog post, we will guide you through the process of creating a professional email template in Outlook that will help you save time and maintain a professional image.


Creating a professional email template in Outlook can streamline your communication efforts and ensure that your emails are consistently formatted and branded. With a professional email template, you can save time and present a cohesive image to your clients and colleagues.

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Step 1: Open Outlook and Create a New Email

Start by opening Microsoft Outlook on your computer and creating a new email. This will be the email that you use to design your email template.

Step 2: Design Your Email Template

Next, design your email template by customizing the font, colors, and layout to reflect your brand. You can add your company logo, social media icons, and contact information to make your template more professional.

Step 3: Save Your Email Template

Once you have designed your email template, save it as a template in Outlook. To do this, click on the “File” tab in the top left corner, then select “Save As” and choose “Outlook Template (.oft)” as the file type. Give your template a name and save it to your desired location.

Step 4: Use Your Email Template

Now that you have saved your email template, you can easily access it whenever you need to send a professional email. Simply click on “New Items” in the Home tab, then select “More Items” and choose “Choose Form.” From here, you can select your saved email template and customize it with your message before sending it out.


Creating a professional email template in Outlook is a simple and effective way to enhance your communication skills and maintain a consistent brand image. By following these steps, you can create a professional email template that will save you time and impress your recipients.

We hope this guide has been helpful in showing you how to create a professional email template in Outlook. If you have any questions or additional tips to share, please leave a comment below.

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